BMG 2021 Business Notice

2021 Business Notice Bacchus Marsh Grammar CONTENTS - Page 15 - 6 General Business Rules 6.1 Withdrawal of Students 6.1.1 School initiated Withdrawal If in the opinion of the Principal, it is desirable a student should not continue any longer as a pupil at the School, they may notify the parents/guardians (or either of them, or guardian) to that effect and remove the student’s name from the School roll and debar him/her from further attendance. The parents/guardians will be liable for all School fees and charges up to the date of notification. [Refer to Conditions of Enrolment]. 6.1.2 Parent or Guardian initiated Withdrawal Parents/guardians must provide at least one term’s notice in writing to the Principal, before they withdraw students from the School. If a student is not returning for Term 1, parents/guardians must advise the Principal, in writing, prior to the commencement of Term 4 of the previous year. Note for students enrolled in Years 6 or 7, the notice period required is a minimum of two terms. [Refer to Conditions of Enrolment]. Failure to provide the appropriate notification will result in the parents/guardians being billed an Administration Fee, which will be $750 for a Junior School student and $1,000 for a Senior School student. [Refer to Conditions of Enrolment]. Parents/guardians are not entitled to a refund of a term’s Tuition Fees or Building Levy if a student is withdrawn at any time during that Term. [Refer to Conditions of Enrolment]. 6.1.3 Withdrawal from an Accepted Position prior to commencement of School New students A parent/guardian, who accepts a position at the School and subsequently withdraws from the position after the final date for acceptance, will be billed an Administration Fee which will be $750 for a Primary student and $1,000 for a Secondary student. [Refer to Conditions of Enrolment]. Current Year 6 students accepting a Year 7 position for next year A parent/guardian, who has a student in Year 6 and accepts a position in Year 7 for next year, and subsequently withdraws from that position after the final date for acceptance, will be billed an Administration Fee of $1,000 in addition to any other fees incurred as a result of the withdrawal. [Refer to Conditions of Enrolment]. 6.1.4 Fees Paid in Advance Regardless of the reason a student is withdrawn, where fees have been paid in advance, the School will refund that part of the Tuition Fees, Consolidated Charge and Building Levy paid in advance that relate to Terms that have not yet commenced, provided appropriate notice has been given to the School [Refer to 6.1.2 Parent or Guardian initiated Withdrawal]. 6.2 Long Term Absences from School In general, the School will not refund any part of the annual Tuition Fee and Building Levy because of a student’s absence from School or School activity e.g. camp. However, in certain cases when a student is absent due to a long-term illness or due to relocation, the parents/guardians can apply to the Principal for fee relief. 6.2.1 Fee Relief The Principal has the discretion to waive all or part of a term’s fees in the event of a student being continuously absent from School for at least one Semester due to exceptional circumstances e.g. a student suffering a long-term illness. Parents/guardians will need to apply to the Principal, in writing, explaining the circumstances of the absence and providing appropriate evidence such as medical certificates. Absence from school due to suspension or travel etc. does not constitute exceptional circumstances. 6.2.2 Extended Leave of Absence Parents/guardians can apply for an extended leave of absence, where the student is to be absent for one year or longer (e.g. parent/guardian is relocated for work or for health reasons). The parents/guardians should make an application in writing to the Principal for a 30% holding fee to be charged in lieu of full Tuition Fees relevant to the period of absence. This fee is non-refundable in the event of withdrawal or cancellation of enrolment. All requests for an extended leave of absence from the School must be submitted in writing to the Principal for approval at least one Term in advance.