BMG 2021 Business Notice

2021 Business Notice Bacchus Marsh Grammar CONTENTS - Page 19 - 7 Billing and Payment of Fees 7.1 Billing Details The School requires that all parent/guardian accounts should be in the name/s of the person(s) who signed the agreement for the enrolment, and/or re-enrolment, of their child/ren at the School (collectively, referred to as parents/guardians in this section). The School requires both parents/guardians to sign the agreement to accept and maintain a position for their child/ren at the School. Where both parents/guardians sign the agreement they remain jointly and severally responsible for all fees regardless whether payment is made by only one of the parents/guardians, or by any other party. This is also regardless of the School permitting a split billing arrangement or payment plan to be put in place to assist families in extenuating circumstances. If a parent/guardian has an arrangement for an account to be settled by a third party, then the Account will be issued to the parents/guardians and they must arrange for the third party to make payment. 7.1.1 Change to Billing details Parents/guardians are required to immediately inform the School of any change in billing details via the myBMG Parent Portal ‘My Details’ tab e.g. name or address. Application for split billing or change of parent/guardian responsibility must be emailed t o accountsrec@bmg.vic.edu.au . For further information regarding split billing arrangements refer to the Billing and Payment of Fees Policy and or Debt Collection Policy. 7.1.2 Split Billing The School allows fee accounts to be split between two separated parents/guardians where both are responsible for the payment of school fees. Application for split billing must be made in writing on a Fee Billing Variation Form and must be signed by the parents/guardians and supported by a Court Order where applicable. Signed and completed application forms should be sent to the Finance Manager. The School will formally advise parents/guardians of acceptance of the split fee payment arrangement and the new payment arrangement will apply to the balance of the account as at the acceptance date and for all accounts issued after the acceptance date. When approved by the School, the split fee arrangement only determines the extent to which parents/guardians will contribute to the payment of fees. It does not override the enrolment agreement for the purposes of acceptance of financial liability for the payment of fees by the parents/guardians. Both accounts from a split billing situation must be paid and finalised as per payment arrangements approved by the School in order to comply with the Fee Payment Policy of Bacchus Marsh Grammar. When a fee payment problem applies to only one party in a split billing situation, copies of all written correspondence, sent by the School, relating to the payment issue, will be forwarded to the other party. Any changes to a split fee payment arrangement must be made on a Fee Billing Variation Form and must be signed by both parties before any arrangements are changed. If no agreement can be reached with respect to payment of outstanding monies due and payable, the parents/guardians remain jointly and severally liable for payment of all amounts owing under the enrolment agreement (refer to the Conditions of Enrolment for further information). Parents/guardians are expected to pay all fees in accordance with an approved split billing arrangement or Payment Plan, unless satisfactory payment arrangements have been previously agreed to and formally acknowledged between the School and the parents/guardians. 7.1.3 Court Orders Parents/ guardians acknowledge and understand that the School is not bound by any Court Orders or Child Support Assessments, Orders or Agreements as between the parents/guardians with regard to payment of accounts. Further, parents/ guardians agree to expressly permit the School to obtain a full, complete and unredacted copy of any and all relevant Court Orders and Child Support Assessments, Orders or Agreements as between said parents/guardians that relate to any child/ren enrolled at the School (Refer to the Conditions of Enrolment). 7.2 2021 Billing Process 7.2.1 Annual Fee Invoice All fees, charges and levies are billed in January each year. In the first instance, these will be available to view on the myBMG Parent Portal under the ‘Payment Plans’ tab. Parents/guardians will receive notification that the Payment Plans are available for review and selection via the myBMG Parent Portal in early January.